Trip Sign Up Procedures - after Oct 26, 2016
Special Trip Sign-Up nights (Sep 29, Oct 5 & 26) are over. Please follow the procedures below for all long trips.
We welcome non-member’s enquiries about our long trips program. Non-members wanting information can email, email@example.com . Note: You must become a HPSC member in order to participate in our Overnight bus and Charter trips.
Members can sign up for an Overnight bus or Charter trip by selecting the " Register " button beside the trip description. Follow the prompts and pay the $100 non-refundable deposit required. The deposit amount will be applied toward the cost of your trip. When a trip is sold out the " Join waitlist " button appears. There is no deposit to join the waitlist. The waitlist is kept in order of signing up and the Trip Leader will email you when seats becomes available. Cancellations do occur and those on the waitlist will be contacted when that happens.
(1) Charter Trips (get application form here)
Download and complete the application form. Use the “Charter Trip Application Form” not the Overnight Bus Trip Application Form. The Trip Leader will send you instructions on where to mail or email your application form and payment. Do not mail your application form to the clubhouse. You can pay by cheque or credit card (Visa and MasterCard accepted).
a. If you are paying by Credit Card, you will send a completed CC Payment Form (page 2 of the Charter application form) to the Trip Leader, who will forward it to the tour operator. The tour operator will charge the trip deposit amount at that time, and then charge the final balance (less the $100 non-refundable deposit) on the due date for that trip (see description for specific amounts and final payment date).
b. If you are paying by cheque, you will send 2 cheques to the Trip Leader, one for the deposit amount and a second for the final balance – deduct your $100 pre-registration deposit from the final balance amount. Cheques are made payable to the tour operator. The Trip Leader will tell you the company name of the tour operator.
(2) Overnight Bus Trips (get application form here)
Download and complete the application form. Use the “Overnight Bus Trip Application Form” not the Charter Trip Application Form. The Trip Leader will send you instructions on where to mail or email your application form and how to pay. Do not mail your application form to the clubhouse. You will make your payment on our secure e-commerce website with a credit card (Visa and MasterCard accepted). Cheques are not accepted after the special Trip Sign-Up nights.
If you sign up for a seat please pay within the time specified on the application form, ie 72 hours, or your seat will be released. Don't sign up frivolously, sign up because you want to go on the trip. Your $100 non-refundable deposit is non-refundable.