2019 Western Canada, US & European Charter Trips and all Overnight Bus Trips

First, and most importantly, don't sign up frivolously. Sign up because you want to go on the trip. Your $100 deposit is non-refundable.

Trip Sign Up #1 for Charter Trips

Online registration for all Charter trips will open: Thurs Sep 27, 2018 at 8:00 PM.

Trip Sign Up #2 for Overnight Bus Trips

Online registration for all Overnight Bus trips will open: Thurs Oct 25, 2018 at 8:00 PM.

Here is How Online Registration Works:

1. You must join the club and pay the membership fee for 2018-2019 to be eligible to register. Do this well before registration night as it may take a few days for your membership to be approved
   
2. Registration for any charter trip or overnight bus trip requires that you have read, understood and will comply with the Long Trips Member Policies
   
3. Registration will open at 8:00 PM EDT on the dates specified. Login with your password to www.hpsc.ca and navigate to Our Trips > Overnight Bus Trips or Charter Trips 2019 scroll down and click on the trip of your choice
   
4. Click on " Register " button, follow the prompts and complete payment of a $100 non-refundable deposit
   
5. The $100 non-refundable deposit secures your seat on the trip. The deposit amount will be applied toward the cost of the trip. For Charter Trips you will deduct this amount from the final payment, not the initial deposit to the tour operator
   
6. Once you have registered and paid your $100 non-refundable deposit, your seat on that trip is held for you. The deposit is for that particular trip only and is not a credit on your account to switch to any other trip. The following day you will complete Stage-2 of the registration process.
   
7. You can register for as many trips as you like as long as they are not “Sold Out”
   
8. You can register yourself and 1 other member on each trip
   
9. If you register another member, your deposit amount will be $200.00. The deposit will be applied toward the cost of each seat. (You have paid $100 on behalf of the other member so must work out reimbursement of their deposit from them. HPSC will not do this for you.)
   
10. After you have registered, the Trip Leader will advise you by email to login and register on Trip XX Stage-2 Registration Completion page. To locate this page, navigate to Our Trips > My Long Trips, scroll down and click on Trip XX Stage-2 Registration Completion. This page can only be seen by members who are registered
    
11. Click on " Register ", chose the options and enter other required data. You must complete Stage-2 within 48 hours after receiving the email or you will lose your seat and forfeit your deposit. Reread the last sentence, it is important
    

(1) Charter Trips

You can pay for a charter trip by cheque or credit card (Visa and MasterCard accepted). The Trip Leader will send you instructions on where to mail your cheque payment or your credit card payment form. Do not mail it to the clubhouse! If you wish to delivery the cheques or CC form in person, you will have to make arrangements with the Trip Leader.

1. If you are paying by Credit Card, you will send a completed CC Payment Form to the Trip Leader, who will forward it to the tour operator. The tour operator will charge the trip deposit amount at that time, and then charge the final balance (less the $100 non-refundable deposit) on the due date for that trip (see description for specific amounts and final payment date).
   
2. If you are paying by cheque, you will send 2 cheques to the Trip Leader, one for the deposit amount and a second for the final balance – deduct your $100 pre-registration deposit from the final balance amount. Cheques are made payable to the tour operator. The Trip Leader will tell you the company name of the tour operator.
   

(2) Overnight Bus Trips

You will complete payment of the balance by credit card on the website (Visa and MasterCard accepted). Cheques are not accepted.

12. When a trip is sold out the " Join waitlist " button appears. There is no deposit amount required to join the waitlist. (The webpage may seem confusing but absolutely no deposit is required.) The waitlist is kept in order of signing up and the Trip Leader will email you when or if seats become available. Cancellations do occur and those on the waitlist will be contacted when that happens.

13. HPSC cannot guarantee that we will be able to find a same gender roommate for late registrants. If a roommate cannot be found for you, you will be offered an option either to pay the single room charge or to withdraw from the trip. All deposits will be refunded if you withdraw.

Sign Up Procedures - after Oct 25, 2018

Non Members

We welcome non-member’s enquiries about our long trips program at any time. Non-members wanting information can email, longtrips@hpsc.ca. Note: You must become a HPSC member in order to participate in our Overnight bus and Charter trips.

Members

Members can sign up for an Overnight bus or Charter trip by clicking on the " Register " button beside the trip description. Follow the prompts and pay the $100 non-refundable deposit required. The deposit amount will be applied toward the cost of your trip. When a trip is sold out the " Join waitlist " button appears. There is NO deposit amount required to join the waitlist. (The webpage may seem confusing but absolutely no deposit is required.) The waitlist is kept in order of signing up and the Trip Leader will email you when seats becomes available. Cancellations do occur and those on the waitlist will be contacted when that happens.

(1) Charter Trips

You can pay for a charter trip by cheque or credit card (Visa and MasterCard accepted). The Trip Leader will send you instructions on where to mail your cheque payment or your credit card payment form. Do not mail it to the clubhouse!

1. If you are paying by Credit Card, you will send a completed CC Payment Form to the Trip Leader, who will forward it to the tour operator. The tour operator will charge the trip deposit amount at that time, and then charge the final balance (less the $100 non-refundable deposit) on the due date for that trip (see description for specific amounts and final payment date).
   
2. If you are paying by cheque, you will send 2 cheques to the Trip Leader, one for the deposit amount and a second for the final balance – deduct your $100 pre-registration deposit from the final balance amount. Cheques are made payable to the tour operator. The Trip Leader will tell you the company name of the tour operator.
   

(2) Overnight Bus Trips

All overnight bus trips are paid by credit card on the website (Visa and MasterCard accepted). Cheques are not accepted.

Don't sign up frivolously, sign up because you want to go on the trip. Your $100 deposit is non-refundable.